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You can customise the permission level for each individual or Group you give access to Share with people and groups (default) - The document is only accessible to those users or Google Groups specified in the share settings.You can also set the permission level in each case. When you share a file/folder, you first have the choice of leaving it visible only to the defined list (default) or making it more generally available. You can delegate access to the files you create in or upload to Drive. When an account is suspended (for instance, when you leave the University), all resources owned by that user will cease to be available, irrespective of location, and so it is essential that ownership of shared documents is transferred to an appropriate individual when someone leaves. If you are not the owner it will simply remove it from your Drive view (but if it's in a shared folder, it will disappear for others too!). If you own a file/folder, remove will move the items to your bin. The owner can also decide whether to restrict the ability of others with edit permission from being able to change sharing attributes.ĭrive does not use the term delete but instead chooses remove. Ownership can be given away by the owner, but not taken by anyone else - the onus is on the owner to transfer ownership. The person who created the file or folder will initially be the owner. You will, of course, also need to have granted them appropriate access permissions to the file in order for them to actually see it once they've followed the link.Įvery file and folder in the My Drive section of Google Drive must have one owner (and this owner cannot be a Google Group). Since all Drive files and folders are essentially just links, you can use the web address to bookmark items in your browser, or send the link to others by copying and pasting. Therefore, you can't rely on a folder structure to a) give context to a file, or b) help other people locate it. What's more, because of the collaborative nature of Google Drive, you could share access to a document without sharing access to the folder structure around it. It would still be discoverable via its web address, and via the search box. In other words, the same file can appear in more than one location simultaneously.Īlternatively, a file could sit in no folder at all. Indeed, because the documents you see in your Drive are essentially just web links it makes it possible for files to be linked to from multiple folders.
#USE NETDRIVE TO DOWNLOAD A GOOGLE DRIVE WINDOWS#
Every file has a unique ID which forms part of its web address, and (unlike with a Windows filepath) this address remains the same regardless of any folder location you may try to impose. Yes, you could impose some order by adding files to folders, but this does not actually change the underlying structure. By its very nature there's no real structure to Google Drive: it's just a big pot of files. They've applied the same approach to Google Drive.ĭon't expect Drive to look tidy. Google's most famous product is, of course, a search engine. Or it's a bit like if we were all in the filing cabinet together. It's a bit like if we were all on the one computer, only with less fighting over who gets to use the mouse. In contrast, Google Drive is a collaborative working space: it's still essentially just a computer we can all access, but it's one where we can all be editing the same documents at the same time. But the files tend to work in a very similar way in both cases: if I take a document out of a filing cabinet, only I can see it and interact with it if I open a document on a network drive, it's locked for editing and the only way anybody else can look at it at the same time is to make a copy (or come to my computer and look over my shoulder).īoth the filing cabinet and the network drive are examples of shared working spaces. But the filing cabinets in a computer could play with space in a way that physical filing cabinets can't: on a computer you could have filing cabinets within filing cabinets! You could have a file-path of nested folders, allowing some impressively complex organisation.Ī network drive is just a computer that lots of people can access, in the same way that lots of people might be able to access a shared filing cabinet. When we started using computers, we took this model with us to create the sort of file structure you'll have on the computer you're using now: documents arranged in directories or folders. Each draw contains a number of hanging files, each of which may contain a number of documents.
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What makes Google Drive any different to the sort of networked drives we've been using for decades? Groupwork & collaboration Toggle Dropdown.Reflective practice: employability skills.